PRODUCT CERTIFICATION

Products manufactured abroad and imported into the Eurasian Economic Union (EAEU) for domestic use are subject to mandatory conformity assessment. The verification procedure is determined after the HS code is determined, which depends on the product's identification characteristics. This may include declaration, certification, or state registration.
If imported products are not covered by regulatory documentation, entrepreneurs have the right to receive a refusal letter confirming that they are not included in the lists requiring mandatory safety certification.

What is imported product certification?
The assessment procedure and obtaining of permits is carried out before the goods are officially imported into the EAEU. To do this, samples must be imported and cleared through customs before the main shipment arrives, and then undergo laboratory testing.
Only entrepreneurs who are residents of the Russian Federation and other Customs Union countries can apply for a certificate, declaration, or state registration certificate. They must sign an authorized representative agreement (AR), which establishes the legal relationship between the importer and the foreign manufacturer and allows for the legal import and sale of imported goods into the EAEU. Without an AR, customs authorities have the right to deny border crossing through the checkpoint.
Depending on the type of imported goods, the procedure is carried out in the form of certification or declaration in accordance with the technical regulations of the Customs Union (TR CU), Government Resolution (GR) of Russia No. 2425 of December 23, 2021, or in the form of state registration in accordance with Customs Union Commission Decision No. 299 of May 28, 2010.
Medical devices are subject to registration certificate (RC) registration by Roszdravnadzor in accordance with Russian Government Resolution No. 1416 of December 27, 2012.
Please note! The applicant is responsible for the accuracy of the information provided during certification. For example, they will be penalized for false declarations (Article 14.44 of the Code of Administrative Offenses of the Russian Federation).
The validity period and assessment scheme are determined by the requirements of the relevant standard.
The registration of certificates is carried out by the authorized certification body, declarations by the applicant, and the SGR by Rospotrebnadzor. 

Features of mandatory certification during import
To conduct safety checks and legally sell imported goods, entrepreneurs must submit samples for laboratory testing and undergo mandatory testing. Permits are issued based on positive reports confirming the imported products' full compliance with established requirements.
To import samples into our country, the laboratory issues a customs clearance letter. This letter contains information about the samples and the quantity required for testing. A cargo customs declaration is also prepared, which, upon registration of the permit, is uploaded to the Federal State Information System (FGIS) and serves as confirmation of the legality of the import and laboratory testing.
The results of laboratory tests are recorded in a test report completed in accordance with GOST R 58973-2020.
When assessing the safety of mass-produced products, production inspections are included. An expert visits the foreign facility to examine manufacturing conditions, production processes, technical documentation, and other aspects. This procedure helps confirm the consistent production of safe products.
Attention! Liability for selling products without a declaration, certificate, or state registration certificate in Customs Union countries is incurred under Article 14.43 of the Code of Administrative Offenses of the Russian Federation. Organizations are subject to fines ranging from one hundred thousand to one million rubles. Their activities may be suspended for ninety days, and the disputed goods may be confiscated.
Types of permits for import
Entrepreneurs may require documents confirming compliance with prohibitive and restrictive requirements in force in the domestic market. These include licenses from the Russian Ministry of Industry and Trade and approvals or permits from authorized organizations.
Appendix No. 2 of Decision No. 30 of the Board of the Eurasian Economic Commission dated April 21, 2015, lists items subject to a permit-based import procedure into the Customs Union. This applies to radio-electronic devices (REDs), high-frequency devices (HFDs), encryption devices, as well as ozone-depleting substances, materials, and products containing them.

To obtain a license from the Ministry of Industry and Trade, which is submitted to the customs authority, you will need to complete the following: 

• conclusions of Rosprirodnadzor, expert opinion of a chemical analytical laboratory, test reports and documents certifying the compliance of products with EAEU standards (for licenses for the import of ozone-depleting substances);
• approval letters from Roskomnadzor or extracts from the register of radio electronic devices and high-frequency devices permitted for import, conclusions from the Radio Frequency Center, conclusions from Roskomnadzor (for licenses for the import of radio electronic devices and high-frequency devices);
• conclusions and notifications of the FSB upon import of encryption devices.

Violating import requirements into EAEU countries carries fines ranging from fifty thousand to three hundred thousand rubles and confiscation of the objects of the violation.

Certification process upon import
To obtain a certificate, declaration, or state registration certificate, you must follow the following procedure:

• submit an application for quality control;
• prepare the required documentation;
• Pass product identification, select the TN VED code;
• determine the appropriate version of the evaluation scheme;
• select typical samples;
• undergo laboratory testing of samples in a specialized laboratory institution;
• pass the production status inspection (for serial imported products);
• conduct an analysis of the issued protocol;
• issue and register a permit document (if the protocol confirms compliance);
• Apply a circulation marking to each product.

Certain types of imported products are subject to labeling under the Honest Sign system. For example, this procedure applies to tobacco products, rehabilitation equipment, motor oils, light industry products, footwear, and others. The list is constantly being expanded with new items. Failure to display the Honest Sign label is punishable by fines and other legal penalties.

Required documents for certification
When obtaining permits for products imported into our country, an entrepreneur must provide the following documents:

• detailed information about the product, technical characteristics, composition;
• information about the applicant, manufacturer (copies of OGRN, INN, company details);
• authorized person agreement; 
• sample research protocols;
• cargo customs declaration for import;
• contract for import of a single batch, invoice;
• letter from the laboratory for import of samples for submission to the customs office.

Depending on the type of imported goods, the following may also be required:   

• safety justification (when checking according to the requirements of TR CU 010/2011);
• photographs of products in full assembly;
• toxicological analysis protocols;
• other materials certifying the safety of imported goods.

Please note! Depositing cards posted on marketplaces allows you to register legal rights to your intellectual property. This allows you to prevent competing businesses from copying images, photographs, graphic and text content, as well as file complaints through the marketplaces and seek compensation from infringers.
The MAC can help you with declaration, certification, and state registration of imported products. We will prepare all necessary documents and develop any missing ones. We will also obtain licenses from the Ministry of Industry and Trade and other required permits. We will answer your questions during a free consultation online or by phone.